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Red Hat Association & Event Management

401 Ranch Road 620 South, Suite 310

Austin, TX 78734

Tel: 512-784-5405 

Email: info@yourredhatgroup.com

Your Red Hat Group offers a complete range of strategic and operational management services to national, state, and regional trade associations and professional organizations. We recognize that each of our clients is unique; we also recognize that many of their operational concerns are often similar in nature. We work hard to understand the client’s specific agenda and align our services to meet those needs.

Management and Adminstration

 

  • Provide telephone monitoring services

  • Mail and email management

  • Electronic storage of current and historical files

  • Printing and bulk mail

  • Mass e-mail distributions

  • Assist in marketing campaigns

  • Assist with special projects and deadlines

Website Management

 

  • Provide website design and layout

  • Maintain and update site

  • Event and online registration

  • Assist with ad sales for websites

  • Programs, e-mails and newsletters

  • Provide website marketing through print, online, meetings and social media

Tax Preparation

 

  • Prepare your required Federal Form 990 and 990-EZs and related schedules for IRS filings

Peer Assistance Management

 

  • Work with case managers and or advocates

  • Manage compliance with treatment recommendations

  • Return to work restrictions

  • Attendance at self-help meetings and other appointed requirements

Financial Management

 

  • CPA preparation and management of client financials

  • Segregation of accounting responsibilities to ensure appropriate internal controls and support of organization’s financial integrity

  • Daily financial support for accounting

  • Cash management

  • Bank statement reconciliation

  • Accounts payable and accounts receivable

  • Management of merchant accounts and credit card transactions

  • Prepare and manage budgets

  • Maintain financial records in accordance with the record retention policy

Membership Management

 

  • Membership recruiting programs

  • Administration of membership accounts, logins and groups

  • Promotion of membership to prospective new members

  • Process new membership applications and membership renewals

Political Action Committee Mangement

 

  • Coordinate and manage political fundraising events

  • Record and coordinate political contribution requests

  • Record and maintain politcal contributions recieved

  • Ethics filings

Meeting Facilitation
  • Facilitate board and subcommittee meetings (including production and distribution of the agenda and distribution of the minutes)

  • Provide meeting and/or hosting facilities both virtual and physical

Event Management

 

  • Event development

  • Coordination of meeting requirements with suppliers and facilities

  • Event budget and timelines

  • Arrange entertainment and/or guest speakers

  • Attendee and database management

  • Registration, exhibitor, sponsor and advertisment processing

  • Manage the event

  • Distribute continuing education credits

Accreditation, Certification and Testing

 

  • Administer licensure and certification exams

  • Certificate providers for continuing education

  • Renewal of certifications

  • Monitor and enforce ethics code of standards